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For students

Should you have any problems, please contact the respective Student Affairs Office.

For faculty and administrative staff

helpdesk@swps.edu.pl,
tel. +48 22 517 97 12.

Dear All,

As an institution that is open to new ideas and modern solutions, the University of Social Sciences and Humanities evolves for its students, faculty and administrative staff. On the 20th of August, 2013, SWPS will launch a new mail system powered by Google. The new Google mail system provides modern and practical solutions already available at universities worldwide, i.e. video calls, shared documents, and group calendars.

The new e-mail service will render work in the academic environment easier and more efficient thanks to higher capacity, smoother connection with mobile devices and more powerful antivirus and antispam protection. Below, you will find a discussion of new functionalities provided by Google and answers to frequently asked questions. Should you have any questions, please contact the IT department via email or phone.

Start

Data for the new email service

  • poczta.swps.edu.pl - for faculty and administrative staff
  • gmail.com - for students
  • Username: jdoe@swps.edu.pl
  • Password: current email password

Please use short version of email address eg: jdoe@swps.edu.pl

Google Mail in Outlook

Instruction on connecting the services

Google Mail in Thunderbird

Instruction on connecting the services

Mail

E-mail address the same as before

The new e-mail address and login will be exactly the same as before: jdoe@swps.edu.pl, jdoe@st.swps.edu.pl, jdoe@ckp.swps.edu.pl or jdoe@sof.edu.pl.

30 GB for everyone

A typical email account will expand 50 times on average. Every student, lecturer or SWPS staff member will receive 30 GB of space in their mailboxes and Google Drive.

Access to university e-mails

To access the new e-mail service, log in using the same login and password as before, through swps.pl, gmail.com or poczta.swps.edu.pl.

E-Mail access on mobile devices

You can download your e-mail on your phone or tablet. You will find guidelines how to do it at the bottom of the page.

No Internet connection

Working offline is possible with Google Chrome and an appropriate plugin.

More effective anti-spam and anti-virus protection

Google uses effective tools that provide efficient spam recognition and powerful antivirus protection.

How to import old e-mails into the new e-mail service?

In order to import your e-mails from the old service, you will need to install a synchronization application and use the new functionalities. For more information on the programme configuration go to Help.

How to use Outlook or Thunderbird? You will find the answers below.

Calendar

Access from every device

The new e-mail service is equipped with the Calendar, which can be accessed from any device, whether it is an office computer, a home computer, a phone or a tablet.

Sharing the Calendar

You can invite other people to events in your Calendar.

Permission settings

It is possible to grant varying permissions for specific users to have access and see particular events in the Calendar, as well as to make changes to the Calendar.

Other functionalities

  • possibility to enter a video call into the Calendar
  • setting your status during an event - available or busy
  • inviting participants of an event from outside the organization

Google Drive

Access from all your devices

  • Accessing documents from your e-mail anywhere you are and using any mobile device
  • Sharing any document with other users for remote group work
  • Creating a Google Drive folder on your computer. Changing a file on the web, on your computer, or on your mobile device updates it on every device where you’ve installed Google Drive.

Lots of storage

  • Unlimited storage space for files created with Google tools
  • 30 GB of storage for files created with tools other than Google’s (e.g. Microsoft Office and other).

Creating documents online

  • Creating documents using Google tools and downloading Microsoft Office and Open Office documents
  • Standard file types: text editor, spreadsheet, applications to create presentations, research, surveys or to draw
  • Sharing documents (even with those who do not have a Google account)
  • Co-creating documents in real time; many users may work on one document at the same time and be up to date with changes currently introduced.

Video

Private video calls (with up to 15 users)

Live chats with up to 15 people are a solution for those who need to discuss or consult something in a group. Those who have a webcam connected are visible to the participants of the live chat. Those who have a microphone connected can participate in a discussion. Additionally, you can include work live on shared documents, e.g. in GoogleDocs. This solution was tested in SWPS. It works fine, but requires getting accustomed to it.

To whom and for what we recommend this solution?
  • To students for meetings to work on team projects
  • To lecturers for virtual consultations and online duty hours
  • To administrative staff for remote work

Public live video broadcast (unlimited users)

Live broadcasting is a solution for those who want to reach an unlimited number of users through the Internet with their speech or live lecture.

Note: Public live broadcast is available to all Internet users; it is not possible to limit access to a selected group. After the live broadcast is over, a recording appears on Youtube and Google+ with a possibility to limit access to it manually.

To whom and for what do we recommend this solution?
  • For broadcasting open lectures to promote science (popularization of science)
  • For broadcasting academic events on the Internet by Research Groups

Help

For more support ›
Note

Broadcasting a lecture live IN PUBLIC requires the lecturer’s agreement.

Broadcasting a meeting live IN PUBLIC requires agreements from all of its participants.

Sites

Anyone can create their own site without knowledge of programming techniques.

Access to the vast store of applications from Google Apps package, e.g. for writing a blog or using Google Scholar.

To whom and for what we recommend the Sites?
  • To students for running team project webpages
  • To lecturers for posting course materials online
  • To administrative staff for running team project webpages
Support ›
Note

Using the Sites, it is worthwhile knowing whom you have shared your materials with.

Questions

Why are we changing our e-mail service?

The university expands into new technological capabilities. The most conspicuous change will be the e-mail service; however, what will significantly influence the quality of work and study is the provision of new functionalities, which will support work of many students, teachers and staff.

  • Increasing mailbox capacity to 30 GB
  • Expansion into new media – the ability to receive e-mails via mobile applications, chats, video conferences
  • More effective anti-spam and anti-virus protection
  • Sharing the Calendar and documents with selected users

When will the new e-mail service be available?

The new e-mail service will be available from 20 Aug 2013.

To access the new e-mail service, go to poczta.swps.edu.pl (please use this link if your email address ends with @swps.edu.pl) or gmail.com and log in using your current login and password.

Why does my login not work at gmail.com or mail.swps.edu.pl?

Usually SWPS mailbox users have a couple of e-mail aliases including either their full first name or the first name initial (jdoe@swps.edu.pl and john.doe@swps.edu.pl). You have to log in using the shorter alias, i.e. jdoe@swps.edu.pl. If you still cannot log in, please contact our IT Department.

Can I still use my mailbox even if I have not followed the steps included in the last e-mail (a pdf link)?

No. All new messages will arrive in a mailbox available at poczta.swps.edu.pl or gmail.com. If you use Outlook or Thunderbird, it needs configuring first. You will find out how to do it below.

Can I receive desktop notifications about new incoming mail?

Yes. You can be notified about the incoming mail in two ways:

Can I have access to my mailbox without the Internet connection (offline)?

Yes.

You must use Google Chrome with a proper plug-in installed. For more instructions ›

Mail - offline access

I usually use Outlook or Thunderbird. Can I still use an external mail program?

Yes, it is still possible. Remember, however, that when using mail programs other than the mail application available on Google Chrome, you lose some functionalities of the new e-mail service, e.g. chat or message threads.

Configuration instruction for Outlook and Thunderbird

Configuration instruction for Chrome mail application

How can I access my old e-mail service (old e-mails)?

After 20 Aug 2013, it is enough to go to archiwum.swps.edu.pl and provide the following data:

  • Login: jdoe@archiwum.swps.edu.pl, jdoe@archiwum.st.swps.edu.pl or jdoe@archiwum.ckp.swps.edu.pl
  • Password: current password

Once you are logged into this page, you will be able to view your old messages and use all old mail functionalities. The old mail service will be available for one year, through 20 Aug 2014. A link to the old mail service will be available in the new service as well.

How can I move the whole mail content or selected e-mails into the new e-mail service?

We encourage you to review your mailbox content prior to moving it. It may not be necessary to move all e-mails.

You can do that in the following ways:

  1. Moving selected e-mails:
    • It can be done by selecting and moving groups of e-mails with the use of Google Apps Sync tool
    • The easiest way is to log into your old mail account at archiwum.swps.edu.pl and provide the following data:
      • Login: jdoe@archiwum.swps.edu.pl, jdoe@archiwum.st.swps.edu.pl or jdoe@archiwum.ckp.swps.edu.pl
      • Password: current password

      And send the selected e-mails to your e-mail address: jdoe@swps.edu.pl.

  2. Moving all e-mails:
    Data required to move all e-mails:
    • User: jdoe@archiwum.swps.edu.pl, jdoe@archiwum.st.swps.edu.pl or jdoe@archiwum.ckp.swps.edu.pl
    • Password: Your current password
    • POP server: mail.swps.edu.pl
    • Port: 110

If I change my mail password, does it mean that the password to other SWPS services will be changed automatically?

Yes. Your password to all SWPS services will change automatically anytime you change your password on any of our websites or services, e.g. Virtual University, Dorobek Naukowy, Mantis…).

Does migration to Google mean that my e-mail domain will change into @gmail.com?

No, the current e-mail address will remain unchanged.

How can I use SWPS mail on my mobile or my tablet?